Community Programs Volunteer – Volunteer Coordinator

The Community Programs are an excellent way to connect with the people and pets in our community. Community Programs include the Humane Education Team and the Outreach Team. Each stream is an opportunity to fulfill our mission and to promote empathy, compassion and responsible pet ownership through the human-animal bond.

In 2022, the Outreach Team facilitated the microchipping of 71 pets and immunization against rabies for 202 pets in our community, distributed free meals and/or litter to 790 pets through our Pet Panty services (a jump from 96 in 2021!), and spayed/neutered 1,355 owned pets, 127 Community (feral) Cats and 99 animals from other rescue clients, whilst our Humane Education Program impacted 2,010 young folks from our community – building skills in social and emotional development.

Description

Reporting to the Education Coordinator & Outreach Coordinator, the Community Programs Volunteer Coordinator liaises with new and existing volunteers to ensure the team is informed and supported in their roles, organizes events to ensure that volunteers are present to cover, and undertakes a range of administrative activities to assist the team in successfully achieving collective programs’ objectives.

Time Commitment

Approximately 3 hours per week; this volunteer sets their own schedule and can choose to volunteer from home or out of the Animal Centre. Ad hoc meeting attendance at the Animal Centre or offsite is required. A minimum commitment of 6 months is also required.

Roles and Responsibilities

Contacting and scheduling existing volunteers to work on upcoming events
Ensuring that volunteers are tracking their offsite hours on a quarterly basis
Researching and writing volunteer policies and procedures, as they arise (final draft would be included in the SOP Manual)
Liaising with other committee volunteers within our own organization when recruiting new volunteers and developing partnerships
Generating appropriate volunteering opportunities and role descriptions based on the needs of the Outreach Program
Raising staff awareness on the role and the function of HE & Outreach volunteers
Ensuring there is appropriate support and training for volunteers
Promoting volunteer opportunities (internally and externally) through recruitment and social media
Recruiting volunteers and ensuring they are appropriately matched and trained for a position
Monitoring, supporting, motivating general Outreach volunteers and their work
Celebrating volunteers and organizing small recognition events
Attending committees and meetings
Tracking expenses and resources, including the reimbursement of expenses
Remaining up to date with legislation and policy related to volunteering at GTHS (through GTHS Volunteer Coordinator) and making any necessary modifications to accommodate changes
Generating income through new and repeated initiatives
Monitoring and evaluating activities and writing brief reports for funders and board members
Maintaining tracking sheets and undertaking any other administrative duties related to volunteering

Qualifications

18 years of age minimum
Access to transportation
Own computer / laptop
Vulnerable persons police check
Comfortable working within a team and independently
Self-motivated and demonstrates attention to detail
Excellent customer service skills
Establishes and maintains positive working relationships with others, to achieve the goals of this volunteer role and of the organization
Speaks, listens and writes in clear, thorough and timely manner using appropriate communication tools and techniques
Willing to learn about animal welfare, animal cruelty laws and Ministry of Education curriculum links

Community Programs Volunteer – Volunteer Coordinator

Description

Time Commitment

Roles and Responsibilities

Qualifications

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