Community Programs Volunteer – Volunteer Coordinator

The Community Programs are an excellent way to connect with the people and pets in our community.  Community Programs include the Humane Education Team and the Outreach Team.  Each stream is an opportunity to fulfill our mission and to promote empathy, compassion and responsible pet ownership through the human-animal bond.

In 2022, the Outreach Team facilitated the microchipping of 71 pets and immunization against rabies for 202 pets in our community, distributed free meals and/or litter to 790 pets through our Pet Panty services (a jump from 96 in 2021!), and spayed/neutered 1,355 owned pets, 127 Community (feral) Cats and 99 animals from other rescue clients, whilst our Humane Education Program impacted 2,010 young folks from our community – building skills in social and emotional development.

Reporting to the Education Coordinator & Outreach Coordinator, the Community Programs Volunteer Coordinator liaises with new and existing volunteers to ensure the team is informed and supported in their roles, organizes events to ensure that volunteers are present to cover, and undertakes a range of administrative activities to assist the team in successfully achieving collective programs’ objectives.
Time Commitment
Approximately 3 hours per week; this volunteer sets their own schedule and can choose to volunteer from home or out of the Animal Centre. Ad hoc meeting attendance at the Animal Centre or offsite is required. A minimum commitment of 6 months is also required.
Roles and Responsibilities
  • Contacting and scheduling existing volunteers to work on upcoming events
  • Ensuring that volunteers are tracking their offsite hours on a quarterly basis
  • Researching and writing volunteer policies and procedures, as they arise (final draft would be included in the SOP Manual)
  • Liaising with other committee volunteers within our own organization when recruiting new volunteers and developing partnerships
  • Generating appropriate volunteering opportunities and role descriptions based on the needs of the Outreach Program
  • Raising staff awareness on the role and the function of HE & Outreach volunteers
  • Ensuring there is appropriate support and training for volunteers
  • Promoting volunteer opportunities (internally and externally) through recruitment and social media
  • Recruiting volunteers and ensuring they are appropriately matched and trained for a position
  • Monitoring, supporting, motivating general Outreach volunteers and their work
  • Celebrating volunteers and organizing small recognition events
  • Attending committees and meetings
  • Tracking expenses and resources, including the reimbursement of expenses
  • Remaining up to date with legislation and policy related to volunteering at GTHS (through GTHS Volunteer Coordinator) and making any necessary modifications to accommodate changes
  • Generating income through new and repeated initiatives
  • Monitoring and evaluating activities and writing brief reports for funders and board members
  • Maintaining tracking sheets and undertaking any other administrative duties related to volunteering
  • 18 years of age minimum
  • Access to transportation
  • Own computer / laptop
  • Vulnerable persons police check
  • Comfortable working within a team and independently
  • Self-motivated and demonstrates attention to detail
  • Excellent customer service skills
  • Establishes and maintains positive working relationships with others, to achieve the goals of this volunteer role and of the organization
  • Speaks, listens and writes in clear, thorough and timely manner using appropriate communication tools and techniques
  • Willing to learn about animal welfare, animal cruelty laws and Ministry of Education curriculum links

Stay informed on GTHS events, initiatives and programs. Learn how the GTHS team is serving the pets and people of the South Georgian Bay Area. Read heart-warming Happy Tails about GTHS Alumni. See a lot of really cute pictures of dogs and cats!