Raise Vital Funds, Spread Awareness Of The GTHS Or Help At Events

Signature Events Coordinator

In the absence of any federal or provincial government funding, the GTHS organizes multiple events annually to raise much-needed funds to support our programs and services. Our ‘signature’ events planned for 2024 are: Furball Gala, Curl for Pets, Golf for Pets, Ski for Pets and Walk for Pets.

In 2023, as a result of our programs and services, more than 1500 homeless cats and dogs were provided shelter and 1300 animals found their forever home, 4000 youth were positively impacted, approximately 3000 spay/neuter/dental/specialized surgeries were performed, 2784 donors supported our mission and 1000 pets were supported through our Pet Pantry program.

Description
This volunteer role is vital to the success of our events and fundraising efforts. The Signature Events Coordinator assists with event planning and logistics, and provides crucial support to the Annual Fund Manager. This dynamic partnership ensures a unified approach to fundraising efforts. The Coordinator’s input is highly valued as a sounding board and a consulted resource in key decisions. This position is intentionally designed to be highly flexible, allowing tasks (see below) to be tailored to individual availability and preferences. While event attendance is encouraged, it is not mandatory.
Time Commitment
This volunteer position is designed to be very part-time and accommodating of personal schedules. Your contributions, no matter how small, are highly appreciated and integral to our mission’s success.
Roles and Responsibilities
  • Tailor tasks* to individual availability and preferences, ensuring a comfortable commitment level.
  • Manage a flexible schedule to complete assigned tasks* efficiently and effectively.
  • Provide valuable support to the Annual Fund Manager, allowing them to focus on fundraising efforts.
  • Act as a sounding board and consulted resource in key decisions related to fundraising events.
*Task examples, not limited to:
  • Registration Management Support
    • Assist in overseeing event registration lists, ensuring accuracy and timelines
  • Critical Path Support
    • Aid in creation and updating of event timelines for seamless execution
  • Menu Planning Support
    • Assist in selecting food options for an exceptional guest experience
  • Guest List Curation Support
    • Help curate guest lists and manage RSVPs for each event
  • Volunteer Coordination Support
    • Assist in coordinating volunteer schedules and tracking hours for smooth event operations
  • Stewardship Support
    • Provide post-event follow-up and gratitude to donors and attendees
  • Seating Plans Support
    • Contribute to developing seating arrangements to optimize guest experience
  • Sponsor Deliverables Support
    • Assist in tracking and inputting sponsor data for proper recognition and benefits
  • Social Media Scheduling
    • Schedule content to promote events on various platforms
  • Adoptable Dog Pop-Ups Coordination
    • Support in organizing events featuring adoptable dogs, creating heartwarming experiences for attendees
Qualifications
  • A commitment to animal welfare
  • Enthusiasm for our organization’s mission and a willingness to contribute to fundraising efforts
  • Strong organizational skills and the ability to adapt tasks to personal availability
  • Excellent communication and interpersonal abilities for effective collaboration
  • Willingness to offer insights and recommendations to enhance event outcomes
  • Attention to detail
  • Self motivated
  • Ability to use initiative and to work unsupervised
  • Friendly and personable attitude
  • Administrative and/or event planning skills are an asset

RCPP Campaign Admin Volunteer

The RCPP Campaign Admin Volunteer contributes towards the success of our campaign to build a Regional Centre for Pets and People by supporting the campaign team with data entry, donor research and other administrative tasks.

This role is designed for someone who loves people and animals, who sees the bigger picture and is committed to advancing the work of the GTHS. This role requires a high-level of organization and attention to detail.

Description
Reporting directly to the Project Lead, RCPP Campaign, the RCPP Campaign Admin Volunteer assists with data entry, spreadsheet organization, donor research (using Sumac and iWave), and other administrative duties. This role is a remote position, requiring the volunteer to use their own computer or tablet, telephone and internet (for video conferencing, etc.).
Time Commitment
A maximum of 4 hours per week, on an as needed basis. A minimum commitment of 6 months is required.
Roles and Responsibilities
  • Conduct prospect research using Sumac and iWave (online donor research/screening tool), and enter data into prospect tracking spreadsheets
  • On behalf of the campaign team, write and send cards via regular mail to prospective donors
  • Maintain organization of prospect tracking spreadsheets
  • Maintain organization of prospect profiles in Sumac
Qualifications
  • 18 years of age minimum
  • Self-motivated
  • Completes tasks with competency and accuracy
  • Experience using Microsoft Excel
  • Dependable
  • Time management and organizational skills
  • Comfortable learning new computer programs and inputting data (Sumac, iWave)
  • Own computer/tablet, telephone and internet access

Event Volunteer

The Georgian Triangle Humane society is a non-for-profit charity that works to provide innovative programs and compassionate services to pets and people in the south Georgian Bay region and beyond. We rely heavily on a variety of activities to raise awareness and funds to help the dogs and cats in our care.

In 2023, by promoting GTHS programs and services, more than 1500 homeless cats and dogs were provided shelter and 1300 animals found their forever home, 4000 youth were positively impacted, approximately 3000 spay/neuter/dental/specialized surgeries were performed, 2784 donors supported our mission and 1000 pets were supported through our Pet Pantry program.

Description
Reporting to the Annual Fund Manager (or delegate), Event Volunteers undertake activities to entice interest in GTHS Signature events (such as Walk for Pets, GTHS Golf Tournament, etc.), represent the GTHS at events within our community (such as Christmas or Pride parades and third party fundraisers), and also provide onsite support to ensure these events are successful. This volunteer makes a positive impact representing and providing the first impression of our organization, and ensures that attendees enjoy their experience. As the first point of contact for the GTHS, memorable, fun interactions and excellent customer service differentiates GTHS volunteers from the rest.
Time Commitment
4-6 hours on an ad hoc basis (primarily weekend or evening)
Roles and Responsibilities
Based on the Event Volunteer’s area(s) of interest and assigned activities:
  • Distributes flyers
  • Liaises with supporters to collect auction items, donations (financial or in-kind), etc.
  • Coordinates pick-up / drop-off of items required for event (event signage, auction items, GTHS banners and marketing materials, etc.)
  • Assists with placement of event signage
  • Assists with event set-up (decorations, table layout, etc.)
  • Registers event attendees upon their arrival
  • Greets, welcomes, thanks event attendees encountered
  • Sells raffle tickets, GTHS ‘swag’ or third parties’ fundraising products / services
  • Displays materials, auction items, etc. for maximum impact
  • Answers questions about the event, GTHS, programs and services
  • Assists with tidy up after event
  • Liaises with the Annual Fund Manager (or delegate) about any issues and provides assistance as required
Qualifications
  • A minimum age of 16 or 18, based on the assigned activities
  • A commitment to animal welfare
  • Neat and tidy appearance
  • Self-motivated
  • Multi-tasking skills
  • Good communication skills
  • Friendly and personable attitude
  • Customer service experience is an asset
  • Able to work independently or within a small team, and with the public
  • Access to transportation
 Working Conditions:
  • Physical demands of the position include standing for a prolonged period, as well as carrying and lifting (event signage, auction items, GTHS banners and marketing materials, etc.)
  • Christmas parade volunteers will be exposed to cold weather conditions and may be required to stand or walk for a prolonged period of time
  • Pride parade volunteers will be exposed to hot weather conditions and may be required to stand or walk for a prolonged period of time

Community Fundraising Volunteer

The Georgian Triangle Humane society is a non-for-profit charity that works to provide innovative programs and compassionate services to pets and people in the south Georgian Bay region and beyond. We rely heavily on a variety of activities to raise awareness and funds to help the dogs and cats in our care.

In 2023, by promoting GTHS programs and services, more than 1500 homeless cats and dogs were provided shelter and 1300 animals found their forever home, 4000 youth were positively impacted, approximately 3000 spay/neuter/dental/specialized surgeries were performed, 2784 donors supported our mission and 1000 pets were supported through our Pet Pantry program.

Description
Reporting to the Annual Fund Manager, Community Fundraising Volunteers are responsible for overseeing the distribution of posters, flyers and coinboxes within a specific geographical area of our community and / or assisting with the collection of financial or in-kind donations from third party organizations and / or doubling as ‘Community Awareness Ambassadors’ (see position listing for details of this role).
Time Commitment
Flexible hours, approximately 3-6 hours per month dependent on assigned activities. A minimum commitment of 6 months is required.
Roles and Responsibilities
  • Collects posters and flyers once or twice a month from the Annual Fund Manager
  • Distributes posters and flyers, once or twice a month, by posting on community bulletin boards (veterinary clinics, pet stores, libraries, churches, grocery stores, community centers, coffee shops, etc.)
  • Networks and fosters relationships with local businesses advantageous to the Coinbox Program (such as cash businesses, dentists, pet stores, coffee shops, etc.).
  • Maintains a contact list of locations where coinboxes are located
  • Evaluates whether existing coinbox locations are worthwhile and solicits new locations
  • Collects / swaps out coinboxes every 1-3 months, based on volume of donations made at each location
  • Returns donations to and coordinates pick-up of new coinboxes with the Event Coordinator
  • Collects ad hoc financial or in-kind donations from third party organizations (such as pet stores wanting to donate food, treats or toys to the Animal Centre)
  • Represents the GTHS as a ‘Community Awareness Ambassador’ at community events (such as artisan or farmers’ markets, community organization open houses, third party sponsors’ events, etc.), to raise funds and awareness of our organization’s programs, services and events
Qualifications
  • 18 years of age minimum
  • A commitment to animal welfare
  • Neat and tidy appearance
  • Self-motivated
  • Good communication skills
  • Friendly and personable attitude
  • Customer service and fundraising experience is an asset
  • Good time management and organizational skills
  • Able to work independently
  • Access to transportation

Community Awareness Ambassador

The Georgian Triangle Humane society is a non-for-profit charity that works to provide innovative programs and compassionate services to pets and people in the south Georgian Bay region and beyond. We rely heavily on a variety of activities to raise awareness and funds to help the dogs and cats in our care.

In 2023, by promoting GTHS programs and services, more than 1500 homeless cats and dogs were provided shelter and 1300 animals found their forever home, 4000 youth were positively impacted, approximately 3000 spay/neuter/dental/specialized surgeries were performed, 2784 donors supported our mission and 1000 pets were supported through our Pet Pantry program.

Description
Reporting to the Annual Fund Manager, the GTHS Community Awareness Ambassador is the front-line person representing and providing the first impression of our organization to the public at third party events, (farmers’ or artisan markets, community organization open house, etc.). This role is integral to promoting GTHS programs, services and events within the community.
Time Commitment
4-6 hours on an ad hoc basis (mainly daytime on Saturdays)
Roles and Responsibilities
  • Coordinates pick-up / drop-off of the GTHS Event Kit, banners, folding tables, posters, coin boxes, etc. before / after use
  • Liaises with the Annual Fund Manager about any damages or losses incurred, and to ensure sufficient quantities of materials are available within the Event Kit
  • Displays materials for maximum impact
  • Neatly tidies away materials, to avoid damage and for ease of use at the next event
  • Greets and welcomes the public as they arrive at the GTHS booth
  • Discusses GTHS events, programs and services
  • Answers questions about the organization
  • Accepts donations (financial or in-kind)
Qualifications
  • 18 years of age minimum
  • A commitment to animal welfare
  • Neat and tidy appearance
  • Self-motivated
  • Multi-tasking skills
  • Good communication skills
  • Friendly and personable attitude
  • Customer service experience is an asset
  • Able to work independently or within a small team, and with the public
  • Access to transportation
Working Conditions:
  • Physical demands of the position include standing for a prolonged period, as well as carrying and lifting (Event Kit, folding tables, banners, etc.)

Stay informed on GTHS events, initiatives and programs. Learn how the GTHS team is serving the pets and people of the South Georgian Bay Area. Read heart-warming Happy Tails about GTHS Alumni. See a lot of really cute pictures of dogs and cats!